End of School year device collection practice / workflows

atomczynski
Valued Contributor

We are starting the research to define the end of the year device collection workflow.

I'd like to get this thread started to bounce off some ideas to hopefully help others.

This year students will keep their devices home and we will only collect grades 5, grades 8 and those not returning.
In our organization grades k-5 use iPad devices while grades 6-8 use Chromebook devices.

We are thinking of getting our collection scheduled on whatever the day is students come in to empty their lockers, etc.

Preliminary ideas of the setup:
Lines in the floor designating 6 feet marks to help keep individuals/groups apart.
Long table(s). The regular 8 footers, with a clear plexiglass between the staff and visitors. Plexiglass has a slot in it to drop off the device.

Devices are collected and put in boxes (10-20 per box).
Three separate piles are created:
1. power adapters
2. known good devices
2. known bad devices in need of repair

Workflow:
1. A visitor comes in and speaks to the data entry person. Student's name, and device asset information is collected.
2. The visitor moves to another section of the table where there is a slot in the plexiglass where they drop off the device.
3. A device collector worker grabs the items and distributes to appropriate boxes.
4. Once the box is full, it is taped and marked with the following information:
- Building name
- Content (power adapters, defective devices, good devices, ...)
- Date processed
4. Once the box is full, it is taped up and moved away.
5. The box is left untouched for x number of days per latest guidelines.

Uncertain what degree of PPE the device collector/handler may need.

1 REPLY 1

ChrisLeeSSD
New Contributor II

Sounds like a solid plan.

Our schools are cleaning out classrooms/lockers this week but we have 5-6 wks of school left. So we will have to plan our own collection and hope people show up.

We are currently planning to collect K-5 iPads (as these were std classroom cart devices that we pulled to send home, will need to collect and re-build the carts). 6-7 iPads are toss up. We have traditional collected but may left them keep them this summer. 8 iPads need to collect (they get Macbooks next year). 9-11 Macbooks have been an opt in for collection in past, will keep that same model this year. 12 Macbook need to collect (may let Summer students keep until through credit recovery, if this is even happening).